Blanket Purchase Agreements

Blanket Purchase Agreements (BPAs) are a simplified method of filling anticipated repetitive needs for services and products. BPAs are "charge accounts" that ordering offices can establish with BRTRC to provide themselves with an easy ordering tool. In accordance with Federal Acquisition Regulation (FAR) 8.404, ordering offices may establish BPAs under any GSA Schedule contract.

Benefits and Advantages of Using BPAs

BPAs eliminate such contracting and open market costs as the search for sources, the need to prepare solicitations, and the requirement to synopsize the acquisition. BPAs also:

  • Satisfy recurring requirements.
  • Reduce acquisition costs through quantity discounts.
  • Save time by eliminating repetitive, individual purchases and payments.
  • Reduce administrative efforts and paperwork.
  • Obtain better value by leveraging an ordering office's buying power through volume purchasing.
  • Enable an ordering office to use streamlined ordering procedures with no dollar limitations on individual task/delivery orders.
  • Permit an ordering office to incorporate Contractor Team Arrangements.
  • Allow for quicker turnarounds on orders.
  • Permit an ordering office to incorporate terms and conditions not in conflict with the underlying contract.

A BPA can be set up for field offices across the nation to use, thus allowing them to participate in an ordering office's BPA and place orders directly with BRTRC. In doing so, the entire agency reaps the benefits of additional discounts negotiated into the BPA. In addition, the ordering office reduces the administrative burden of writing numerous task/delivery orders, while still being able to order as much as it wants and as often as it wants. The flexibility and advantages are endless when setting up a BPA.

Setting Up a BPA

BPAs are established directly with BRTRC. In accordance with FAR 8.404, an ordering office may request a price reduction based on the total estimated volume of the BPA, regardless of the size of individual orders. The Request For Quotation (RFQ) should specify the ordering office's requirements, including estimated quantities and work to be performed. Generally, a single BPA should be established when the ordering office can easily define its services and/or products requirements and a firm-fixed price or ceiling price can be established. Since a best value selection is made when the single BPA is established, the ordering office does not need to make a separate best value selection for each order under the BPA.

All BPAs must contain certain information, such as:
  • Name of the GSA Schedule contractor.
  • GSA Schedule contract number.
  • BPA number assigned by the ordering office.
  • A description of the requirement, to include estimated quantities and work to be performed.
  • Prices and/or discounts.
  • The extent of the obligation.
  • Any additional price reductions negotiated by the ordering office, based on the proposed dollar value of the BPA.
  • A listing of individuals authorized to purchase under the BPA.
  • Delivery or performance time frames.
  • Location of deliveries.
  • Frequency of ordering and invoicing.
  • Date of BPA expiration.
  • A statement that all other terms and conditions are contained in the GSA Schedule contract.

Note: Prices under GSA Federal Supply Schedule contracts have already been determined to be fair and reasonable. For a list of active BPAs or more information about establishing a BPA with BRTRC, please contact:
Eric Peterson, (703) 205-1542